To set the signatures for each account, go to File, Options, Mail, Signatures and create your signatures then assign. Tip: You can have Outlook add this signature automatically on any new messages and/or replies by selecting it in the Choose default signature settings. For more information, see Create and add an email signature in Outlook on the web. Outlook 2010, Outlook 2013, Outlook 2016. Select the gear/settings icon at the top right of the website. Once the Email Signature web add-in is enabled, end-users will have their signature automatically inserted in their emails, and will be able to see their default signatures in new emails. Users can apply signatures to their own outgoing messages in Outlook or Outlook on the web (formerly known as Outlook Web App). Configure the other rule settings according to your preferences. Adding a shared mailbox to the conditions of a signature rule. This article explains how to enable the Email signature web add-in from the Admin Center. In the Senders step, add your shared mailbox to the list of conditions (by clicking Add > Selected senders and selecting the shared mailbox from the list), as shown in Fig.
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